Record, Tag and Recall Your Meetings

Telephone

How do you turn up the volume? Where is the camera? Are you there? Can you see me?

These may all be typical questions if you are new to world of video conferencing. Your first meeting may involve you stumbling around the screen trying to figure out if your head looks big or if you’ll remember your presentation. It can be quite uncomfortable to be at a technical disadvantage in a professional situation. Video meetings are useful and convenient, but where is the on button? No clue? We’ll make it simple by breaking down the navigational steps necessary to record, tag and call your meetings. Unfortunately, we will have to leave the deal-closing portion up to you.

Record Your Meeting

Let’s just say that you have important information that needs to reach your team. The new product will roll out tomorrow, and it is impossible for you to catch a flight and get back to the office in time for training. The project has been pushed back several times, and it is imperative that it launches. Why not just record the information and email it to everyone?

Video meetings give you this convenience. Sometimes getting started is the hardest part. Blue Jeans video meetings offer an intuitive interface. It’s as easy as pressing the red button on the bottom right hand side and beginning the presentation. Once the moderator gives the meeting the green light, attendees are notified and the information is shared.

Tag Your Meeting

Once you’ve mastered record and have gracefully worked your way up to play and pause, you’ll want to keep your masterpiece recordings from getting lost in the shuffle. The recording annotation feature will keep you organized by allowing you to tag each one separately. You can find your stored videos just when you need them by simply logging into your account. Your Blue Jeans video meetings can also be shared with a link or downloaded. It is all conveniently stored in the cloud as well, so you won’t need to download or install anything.

Call Your Meeting

The most important thing is what happens when the meeting begins. With Blue Jeans video meetings you can call your meeting with confidence. The unlimited storage makes it easy to keep your team in the know. The online HD playback displays your most coveted presentations with clarity. Finally, you’ve got the message and the method, right?

Well just in case you’ve got the method but could use a few suggestions on delivering more efficient meetings, we’ve added a few tips for that too.

Tip #1

Research psychologist Drew Bowers for the University of Dayton Research Institute says that analyzing the data beforehand is most important. In an article on Inc.com he says, “The first thing we do before deciding what technologies and software will be needed is to decide who the participating audience is and what information is being shared.” This helps to determine how the time and the tool will be used.

Tip #2

Susan Colaric, assistant vice president for Instructional Technology at Saint Leo University, also suggests showing your manners in the same Inc.com article. She says, “Give your full attention to the participants as you would if you were in the same room. Don’t be distracted by e-mail, Web surfing, or texting. Try not to eat or drink so that you can be prepared if questions are directed to you.” This may seem obvious, but you’ll want to conduct yourself with the same amount of professionalism that you would have if you were face to face.

Tip #3

CIO.com writer Esther Shindler says that video meeting leaders should take participation up a notch during video meetings. Many people disassociate themselves from the conversation and try to multitask. If you are leading a video meeting, you should be prepared to ask questions, get feedback and reinforce topics when you feel that the audience is waning.

Tip #4

With virtual collaboration and sharing capabilities galore you would think that you could leave the pen and paper behind. That’s not so smart according to Score, which suggests writing down key points and questions. Perhaps your notes will reveal topics or points that you can clarify next time around.

Tip #5

As weird as it may seem, looking into the participant’s eyes actually means looking directly into the camera. IMCCA, a non-profit industry association resolved to strengthen and grow the overall collaborative conferencing and unified communications industry by providing impartial information and education explains further. On their site David Danto describes what is often called the eye line or gaze level for online presentations, which happens naturally when the lens is eye level.

Nonverbal communication is just as significant as if you were in person. You should introduce yourself, exude confidence and put your best foot forward. With the technical side well mastered and a few presentation tips in tow, you’re bound for virtual video meeting fame.

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