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Data is crucial for the day-to-day running of any business. Whether you use data to inform decision-making, keep client information confidential, or to further develop your company, it is necessary. However, data is a precious commodity. In the wrong hands, it could seriously halt or destroy a business’s progress. With this in mind, data transfer and data handling must be done in the correct way to protect everyone involved. Here are some key considerations for data management in the workplace.
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Ensure Efficient Data Transfer
To ensure efficient data transfer you will need to use the correct USB type for your intended use, that is if you are transferring to a device through hardware. If you want to make the process even more efficient, be sure to use efficient data transfer protocols such as HTTPS for faster digital data transfer speeds.
Store Only Essential Data
Whether before or after transfer, you should store only essential data. In other words, keep only the information you need to effectively operate your business.
Keeping unnecessary data is, in fact, unethical. What’s more, it will only clog up your systems. Therefore, regularly audit data and discard data you don’t need.
Train Your Staff in GDPR Standards
To ensure the appropriate transfer, handling, and storage of data, you should train all staff in GDPR protocols. This will help to avoid any data breaches or other unfortunate events.
It’s often sensible to include GDPR training in any new starter enrollment or training you offer. Not only does this help enlighten new employees on GDPR protocols, but it also helps to avoid any issues from the offset. GDPR training helps set a precedent for anyone working in the company. Then, if any issues arise, you will have covered all your bases and won’t be held liable.
Assign Data Protection Officers to Ensure Proper Handling and Transfer of Records
By assigning the role of data protection officer to a member of staff, you can ensure that someone you trust is handling and managing data. This person will have the responsibility to oversee and look after the company’s data appropriately.
The size of your company will determine how many data protection officers you need. For example, if yours is a small company you might need only one person to handle these issues.
However, if yours is a larger company you may wish to assign a data protection officer in each department. Doing this will help you keep a closer eye on the day-to-day data usage in the company and ensure everyone is following GDPR protocols.
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