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There are multiple options for designing and sending a document. While the typical go-to tool is word processing, the final product of that method can be easy to alter. It can also be difficult to send if there are images or graphics involved. But a file that is secure, editable with software, and simple to compress is ideal for any business or individual. This describes a PDF. Here are a few benefits of using PDFs.
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You Can Edit PDFs
While a PDF seems to be one solid, complete document, users can edit PDFs with the right type of software. To add a photo, text, or merge PDF, just follow the instructions of the program and make the changes you need. In other words, you can make alterations if you find an error.
This ensures that the final copy is correct and ready to for presentation. This also lets you get creative in a new platform. Plus, it can be a useful graphics tool. However, keep in mind that the opportunity to do this can be pricey, so budget accordingly.
The Final Product Looks Professional
A challenge that users face when they produce documents for their organization is that they can lose their formatting from one version of a document to another. This is especially true when they save a document with graphics from a word processing platform to another type of software.
However, when they save that same word processing document as a PDF, it remains the same as when they originally designed it.
In addition, a PDF file has a security option that prevents any unauthorized user from changing or distorting the content. This feature keeps confidential documents secure and allows the company to present a professional image.
A PDF Is Tightly Locked
When an organization sends a document to an outside party from a word processing program, there is a chance that the receiver will change the message to whatever they want it to say. This can reflect badly on the company that originally wrote the document.
But a PDF has a password option that will secure the file and prevents anyone from tampering with it. By enabling a password, an individual can design what they want and rest assured that it will remain the same no matter who receives it and passes it along. This keeps the document’s original message intact so that it mirrors the values of the original sender.
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A PDF Is Easy to Email
When a business wants to communicate with a client or a vendor, they often use email to transmit their message. This is a quick and efficient way to deliver information that is important to the company.
However, if the document has graphics or photos attached to it, it can be too large to send. Here is where a PDF can be useful, because it can be compressed to a size that will allow it to make the trip to the receiver. Then, when it arrives, it will still contain the same crisp images the originator intended.
This allows you to send multiple pages at the same time, either as one file or as multiple attachments. It is ideal for newsletters, sales flyers, estimates, and bids. In short, PDF files provide an optimal solution for whatever you wish to send.
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