If your office is about to move to a new location, you’ll need to inform your employees. While this has the potential to be quite nerve-wracking, going about it the right way can make a real difference. Don’t worry, we will show you exactly how you can inform your employees of an office move.
Notify Employees As Soon As Possible
You need to notify your employees once you have decided to move to a new location. It’s essential that you give them as much notice as possible. This is because some of your employees might need to look for another job. If you’re moving out of town or to a different part of town some employees might have difficulty getting to your new location. Telling them as soon as possible gives them the chance to look for alternative employment.
Most of your employees will be able to make the move with you unless you’re moving far away. Those who are staying with you will appreciate the notice as they’ll need to prepare for any changes that occur. It also tells them you value them as an employee.
Be Persistent and Honest
You should always be persistent and honest with your employees. This is especially the case when it comes to an office move. Tell them about the progress you’re making, tell them when you’ve found the ideal location. Let them know how it will affect the work that they do.
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For example, the new office might have a different layout, you could be working in separate offices, and there may be changes to the departments within the company. These changes might seem minor but being honest about them will help your employees to deal with the changes.
Involve Them in the Office Move
One of the most important things you can do is to involve your employees in the move. When they feel a part of the moving process they will feel a lot more validated. Listen to any ideas and opinions they have about the move. Tell them about your concerns and discuss any issues you might have.
You might also want to consider delegating some jobs to them. For example, ask them to start packing those items they won’t need to use for a while. Consider asking them to help you on the day of the move. This is likely to be a stressful day but the more help you get the better.
You might also want to consider using office movers to help you as they can help you plan the moving process and make life so much easier. Getting help can also mean you won’t have to close your office for more than a few days while you move.
Support Their Enthusiasm and Good Mood
If some or all of your employees are enthusiastic about the move make sure you support them in this. With your support, they could get a lot more done, and they could feel like they’re a part of the whole office move.
Make sure you always ask your employees for their opinion on the move and the new location. If you have the chance to show them around the new location before you move there you should. This will help them to feel even more valued and it will also give them an idea as to what working there would be like.
Celebrate Your Office Move
You know that moving to a new office is a good thing, but do your employees? Once you’ve found a suitable location you should consider celebrating the move. Gather all your employees together, tell them how pleased you are and what it means for the company. Hand out a few drinks and snacks and celebrate the move.
Once you have moved to the new location you could hold a moving-in party. It doesn’t have to be a big party but having one can help your employees to settle into the new location. It’ll also make them feel a lot more positive about the move and get them used to their new location.
If you’re looking to move to a new office use the above tips to help you inform your employees. The more involved they are in the move the more likely they are to feel good about it.